Being responsible for the finances of a large-scale event is an intricate and methodical task. It\u2019s essential that organizers are able to show great attention to detail, be flexible, multitask, and exercise their social skills, including the ability to barter and a deep understanding of the various attributes and requirements that make a large-scale event safe, enjoyable, and within budget.<\/p>\n
With the above in mind, the budgeting experts over at Jolly Good Loans<\/a> have outlined some of the core activities you can undertake to make your big event more cost-effective and ensure it\u2019s a great spectacle for all involved.<\/p>\n Noting down all of the potential costs associated with your event and how essential each one of these is, will provide you with a rough idea of how much your big event is going to cost. With any big event where a very large group of people will be gathering in an enclosed or open space, security should be a key concern and priority cost.<\/p>\n Make sure not to simply go with the most affordable security provider, either; choose a trusted company with great reviews to ensure guests are safe and leave feeling looked after, so as not to jeopardize the integrity of future events. Other essentials include, but aren\u2019t limited to:<\/p>\n \u2022 The venue; \u2022 Any acts, speakers or sportspersons; \u2022 Production expenses<\/p>\n \u2022 Toilet facilities<\/p>\n Costs that aren\u2019t necessarily essential but will improve the overall quality and success of your big event include, but aren\u2019t limited to:<\/p>\n \u2022 Food and bar service \u2022 Event promotion \u2022 Goodybags<\/p>\n \u2022 Wristbands<\/p>\n For each of your costs, consider the different options available and explore their suitability for your large event. As you\u2019re planning a large-scale event, it\u2019s important to also give careful thought to the logistics of making it happen, in terms of finding and hiring contractors for the necessary work. If there\u2019s reason to believe a production company won\u2019t be able to deliver the services you expect, go elsewhere.<\/p>\n With the above in mind, you need to be confident you\u2019re choosing not only an affordable option but also the best possible solution for your event \u2013 within budget, of course. Some tips for making costs more affordable include:<\/p>\n \u2022 Approach local businesses and providers<\/p>\n \u2022 Don\u2019t be too optimistic when it comes to attendance; get a venue that you\u2019ll be able to fill to capacity. You can always upscale at the next event, if there is one<\/p>\n \u2022 Don\u2019t over-staff the event, but have backup staff readily available if needed<\/p>\n \u2022 Opt for free advertising or reduced promotional activity; social media is a valuable tool for event organizers on a tight budget<\/p>\n \u2022 Be prepared to barter. If a contractor provides more than one service relative to your event, see if you can get your hands on a block deal<\/p>\n \u2022 Outsource where possible and charge businesses for pitch space. If you\u2019re worried about losing money by providing food, allow local food vendors to be present at the event for a charge. If plenty of people end up purchasing refreshments, however, you may regret this missed opportunity for ROI<\/p>\n For promotional purposes, it\u2019s always worth considering investing in multiple channels to guarantee results. Using dedicated ticketing services<\/a> can help maximize sales at a cost, so it\u2019s worth looking into.<\/p>\n Whatever goals you\u2019ve set yourself for the event, such as a certain number of attendees, a particular ROI, or just generally great feedback on social media, you need to make sure your guest\u2019s expectations are met first, which can be very difficult to do on an overly tight budget.<\/p>\n To ensure expectations are not only met but exceeded, analyze the overall final expenditure of the event and outline where you believe costs can be lowered, removing any unnecessary costs that you feel aren\u2019t going to deliver the amount of value you\u2019d like from that investment.<\/p>\n Big events differ from small events in that the budget is much larger, but the potential losses and additional costs are usually greater and more expensive. It\u2019s important to put some of the budget aside for unexpected costs, which can include things like:<\/p>\n \u2022 Damaged goods; \u2022 Replacement staff; \u2022 Venue changes; \u2022 Additional refreshments; \u2022 Riders<\/p>\n \u2022 Transport route redirections<\/p>\n Having a plan B is an integral part of large-scale event budgeting. By doing so, you can drastically reduce the chances of any guests asking for returns on their ticket prices if their expectations weren\u2019t ultimately met.<\/p>\n Remember, if you haven\u2019t planned an event before and would like to maintain a tight budget, it may be worth contacting an event planner and paying for their services to help with some or all of the tasks.<\/p>\n Want to contribute? Message us in our contact form, and let’s go over the outline of your article idea.<\/p>\n All rights reserved. Built in Belfast.<\/p>\n Features<\/a> Pricing<\/a> Blog<\/a> Terms<\/a> Privacy<\/a> Help<\/a> Sign In<\/a> Sign Up<\/a><\/p>\n","protected":false},"excerpt":{"rendered":" Being responsible for the finances of a large-scale event is an intricate and methodical task. It\u2019s essential that organizers are able to show great attention to detail, be flexible, multitask, and exercise their social skills, including the ability to barter and a deep understanding of the various attributes and requirements that make a large-scale event […]<\/p>\n","protected":false},"author":2,"featured_media":2084,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[109],"tags":[],"_links":{"self":[{"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/posts\/129"}],"collection":[{"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/comments?post=129"}],"version-history":[{"count":7,"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/posts\/129\/revisions"}],"predecessor-version":[{"id":2543,"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/posts\/129\/revisions\/2543"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/media\/2084"}],"wp:attachment":[{"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/media?parent=129"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/categories?post=129"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/getinvited.to\/wp-json\/wp\/v2\/tags?post=129"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}Determine Your Costs and Priorities<\/h2>\n
Consider Your Options and Alternatives<\/h2>\n
Ensure Expectations Will Be Met<\/h2>\n
Have A Plan B<\/h2>\n
Write for Us<\/h2>\n